Image courtesy of Artwork Archive client, Marisabel Gonzalez
Running an art gallery means wearing a dozen hats at once—curator, sales manager, registrar, marketer.
That’s why galleries of all kinds—whether contemporary spaces, artist-run initiatives, or nonprofit arts centers—turn to Artwork Archive to streamline operations, manage inventory, and grow their impact. With intuitive tools built specifically for the arts, it’s no surprise Artwork Archive is trusted by galleries across the globe. Here’s why.
1. Intuitive and Easy to Use
Artwork Archive is designed to be simple from the start. With a clean, user-friendly interface, galleries can get up and running quickly—without complex onboarding or training. Even artists can upload their works directly, saving staff hours of admin time.
2. Centralized Inventory Management
Spreadsheets and scattered documents are a thing of the past. Artwork Archive gives you one secure place to catalog artworks, track locations, document provenance, and link works to artists, exhibitions, and collectors.
3. Professional Reports in Seconds
Need a consignment sheet, invoice, or checklist? Artwork Archive helps galleries quickly generate branded, professional reports that can be shared with clients, curators, or institutions.
4. Sales Pipeline & Contact Tracking
More than just an inventory tool, Artwork Archive includes a built-in CRM and sales pipeline. Track leads, log client and artist interactions, and follow the full journey from inquiry to sale—all while maintaining detailed client and artist profiles.
5. Custom Private Viewing Rooms
With Private Viewing Rooms, galleries can create tailored digital presentations for collectors, curators, or interior designers. Share selected artworks with pricing, availability, and notes—making it easy to collaborate and move toward a sale.
6. Public Profiles & Website Embeds
Increase exposure without a separate website. Your public profile showcases available works, artists, and exhibitions—and with Artwork Archive’s embed feature, you can sync your inventory directly to your gallery’s site.
Visitors can browse works, learn about artists, view your exhibitions, and even submit purchase inquiries—all without extra maintenance.
7. Exhibition & Loan Tracking
Easily manage what’s on display, where it is, and how long it’ll be there. Track loan agreements, deadlines, and artwork movements so nothing falls through the cracks.
8. Cloud-Based and Mobile-Ready
Access your records anytime, anywhere—whether you're prepping a booth at a fair, fielding questions at an opening, or managing inventory remotely. No desktop software, no worries about backups.
9. Affordable and Scalable
Built for small to mid-sized galleries, Artwork Archive offers transparent pricing and high-end functionality—without the enterprise price tag.
“We switched from Artlogic. Artwork Archive’s ease of use and cost are far superior.”
10. Responsive, Human Support
You won’t be left hanging. Galleries consistently praise the platform’s support team for being responsive, helpful, and genuinely invested in their success.
“Customer service is top-notch. They actually listen to feedback and continue to improve the product.”
Bottom Line?
Artwork Archive saves you time, helps you stay organized, and gives you the tools to grow—without breaking the budget. It is built to support every part of your gallery—from showcasing artists and engaging collectors to managing operations behind the scenes.
Ready to streamline your operations and boost your sales?
Schedule a personalized demo or start your free 14-day trial.
