A simple & affordable way
to manage your hospital art collection

Colorado Childrens Hospital
Intermountain Healthcare
Colorado Childrens Hospital
National Organization for Arts in Health
Standford Childrens Hospital

Streamline your workflow and save hours with Artwork Archive's easy-to-use online art collection management tools.

Image of the Artwork Archive user experience where a member can view item details for each art piece in their inventory.

Centralize all your artwork details, images and financial records within an intuitive and powerful database. Quickly access information like artwork locations, artist bios, insurance values, and condition reports. Best of all, you don't have to remember it all. Set reminders to track tasks and create and share reports with a click of a button. Artwork Archive is an ideal solution for hospitals and art and healing programs with advanced provenance tracking, multi-user support and accessibility on any device.

"Artwork Archive is an indispensable resource to Children's Hospital Colorado. It makes it super easy for the hospital's foundation team or other teams around the hospital to locate specific artworks when we receive inquiries from donors, artists and the public. Plus, the maintenance feature is a useful tool for tracking repairs and maintenance to artwork located in multiple satellites locations."

Colorado Childrens Hospital uses Artwork Archive to manage their art collection.

Don't lose important information, or even worse, the artworks themselves.

Hospitals are complex, large spaces with a lot of moving pieces. Track where all of your artworks are located even to the granularity of a patient room or a crate in a storage unit. Hosting temporary exhibits or loaning your art? Record and reference works on the move and details like shipping and insurance policies.

Image of art piece inventory details seen in the collectors' user interface of Artwork Archive.

Access your collection from anywhere, on any device

You're rarely at your desk so you need a system that can be accessed on-the-go. Luckily, Artwork Archive is accessible on all devices and can be used by multiple users, which enables collaboration even when you're not together with your team.

You and your colleagues can access and update object records no matter where you are. Standing in front of a sculpture that needs cleaning in the Cardiology wing? Note the condition, schedule a cleaning reminder, and contact your conservator from your mobile device.

Image of art piece inventory details seen in the collectors' user interface of Artwork Archive.

Premier services that save you time

Artwork Archive provides a suite of online tools that simplify your workflow and enable collaboration. Plan and curate your exhibitions and loans. Use maintenance records to track conservation efforts and your budget. Produce insurance, financial and inventory reports. Schedule reminders to track your tasks and events, and sync it to your calendar.

Image of the scheduling and reminder features of Artwork Archive Inventory Database

Easily migrate data

Moving from an outdated, overly complex and overpriced system? Our team of collection professionals will migrate your data for you. We'll help you extract your data from the old system and populate your new account with a clean set of information.

Share your art with the public

Make your art collection viewable to the public with Artwork Archive's Public Profile. Embed your profile on your hospital's website so that you can easily share information about your arts in health program and its exhibits and artists with patients, their families and staff.

With Artwork Archive's Exhibitions tool you can create online exhibits, manage shows on-site, and archive past exhibits. Showcase the spread of the art collection across your campus with an Interactive Map View; get playful and create Scavenger Hunts too. If you sell your artists' works, Artwork Archive's Sales and Invoicing functionality will streamline sales tracking and payment processing.

Public Exhibitions Page

Record & track detailed financial records.

Include detailed records for the acquisition, valuation, insurance, and sale or donation of an artwork. Store important documents like appraisals, certificates of authenticity, bills of sale and deeds of gift. If selling artworks or reproductions, track sales and create invoices.

Image of the streamlined Artwork Archive mobile experience.

Safely store your collection's information.

It's our number one priority to protect your data. Artwork Archive uses enterprise level security and servers to bring you the highest level of encryption, security, and stability. We also back up your data daily and give you the option to export your data into clean, downloadable files and professional reports. And, you'll have access to a team of support professionals on call.

Image of the Artwork Archive mobile experience on iPad, where a user can easily access their collection database on any device.

A SUITE OF TOOLS TO MANAGE YOUR ART COLLECTION

A suite of tools to manage your art collection


Intuitive Cataloging
Track your artworks, exhibitions, contacts, sales and more.

Art Collection Reporting
Comprehensive reporting for insurance, loans, accounting and more.

Security
Protect your art collection with premier technology and daily backups.

Sales & Invoicing
Better bookkeeping with sales tracking, invoices, and payment processing.

Integrated CRM
All your contact information in one place.

Provenance Tracking
Record key information and documents, locations and history in a modern database.

Maintenance Reports
Track the maintenance records and cost of conserving your collection.

Share Your Collection
Bring your art collection online with virtual exhibitions, the Public Profile and web embeds.

Private Rooms
Create secure online collections of artwork to share with your selected contacts.

Quality Support
Onsite and live support from real people who care

Cloud-Based Solutions
Access to your art collection, anywhere.

Insights
Get insights into the value, locations and artists in your art collection.

Artist Upload Page
Allow artists to upload works to your account through a password protected page.

Data Migrations
Easily transfer data into your account with the help of our collection management professionals.

Calendar & Reminders
Schedule reminders, sync them to your calendar, and get weekly to-do lists

Contact Us to schedule a demo or start your trial below.

Plans and Pricing for Hospitals and Health Centers

Discount pricing is available for Non-Profit Institutions

Standard

For those with smaller collections in search of simple collection management.

$29/ mo

Free for 14 days.
No credit card required.

  • 500 Pieces
  • 50 Locations
    Plus Sub Locations
  • 3 Users
  • Free Data Import
    CSV or Excel File Import
  • Integrated CRM
  • Appraisal Tracking
  • Maintenance Records
  • Advanced Reporting
  • Exhibitions
    Create virtual exhibits, manage exhibitions, and track past shows.
  • Document Storage
    Upload files to your entire collection or for particular pieces, contacts, locations, exhibitions, sales and more.
  • Public Profile Website
    Display your collection online
  • Integrations + Embed
    Wordpress, SquareSpace, and Web Embed for your public piece data
  • Sales/Donation Tracking
  • Expense Tracking
  • Online Invoicing
  • Payment Processing
    PayPal integration for invoice payments
  • Private Rooms
    Share a private online collection custom tailored to your intended audience
  • QR Codes
    Generate reports with QR Code links to each pieces internal or public pages
  • Edition/Print Tracking
  • Daily Backups
  • Priority Support

Plus

For organizations with sizable collections and in need of multiple users on the account.

$59/ mo

Free for 14 days.
No credit card required.

  • 1000 Pieces
  • 100 Locations
    Plus Sub Locations
  • 5 Users
  • Free Data Import
    CSV or Excel File Import
  • Integrated CRM
  • Appraisal Tracking
  • Maintenance Records
  • Advanced Reporting
  • Exhibitions
    Create virtual exhibits, manage exhibitions, and track past shows.
  • Document Storage
    Upload files to your entire collection or for particular pieces, contacts, locations, exhibitions, sales and more.
  • Public Profile Website
    Display your collection online
  • Integrations + Embed
    Wordpress, SquareSpace, and Web Embed for your public piece data
  • Sales/Donation Tracking
  • Expense Tracking
  • Online Invoicing
  • Payment Processing
    PayPal integration for invoice payments
  • Private Rooms
    Share a private online collection custom tailored to your intended audience
  • QR Codes
    Generate reports with QR Code links to each pieces internal or public pages
  • Edition/Print Tracking
  • Daily Backups
  • Priority Support

Enterprise

For large organizations in need of unlimited data and access for many stakeholders.

$139/ mo

Free for 14 days.
No credit card required.

  • Unlimited Pieces
  • Unlimited Locations
    Plus Sub Locations
  • 10 Users
  • Free Data Import
    CSV or Excel File Import
  • Integrated CRM
  • Appraisal Tracking
  • Maintenance Records
  • Advanced Reporting
  • Exhibitions
    Create virtual exhibits, manage exhibitions, and track past shows.
  • Document Storage
    Upload files to your entire collection or for particular pieces, contacts, locations, exhibitions, sales and more.
  • Public Profile Website
    Display your collection online
  • Integrations + Embed
    Wordpress, SquareSpace, and Web Embed for your public piece data
  • Sales/Donation Tracking
  • Expense Tracking
  • Online Invoicing
  • Payment Processing
    PayPal integration for invoice payments
  • Private Rooms
    Share a private online collection custom tailored to your intended audience
  • QR Codes
    Generate reports with QR Code links to each pieces internal or public pages
  • Edition/Print Tracking
  • Daily Backups
  • Priority Support